Note: With the advent of Field Management, each church can customize whether fields are required, hidden, have a default value, or appear in a different section on the page. So don't worry if your Contact record looks different from the one shown below; it just means you're doing YOUR church YOUR way!

The Contact record has many fields separated into specific sections.

General

• Company: Specifies whether the selected Contact record a company
• Company Name: If the Contact is a Company, the Company name
• Display Name: Last Name, Nickname
• Prefix: Title before the Contact's name (for example, Mr., Mrs., Dr.)
• First Name: Contact's first name
• Middle: Contact's middle name
• Last Name: Contact's last name
• Suffix:  Provides additional information about the person (for example, Jr., Sr., PhD, JD, LMFT)
• Nickname: The name the person goes by and is often used by various applications in lieu of the formal first name.
• Date of Birth: Includes the calculated age listed in parentheses.  A calculated age which is less than one year is represented in months. The system prevents a future date of birth from being inserted or updated.
• Gender: Contact's gender
• Marital Status: This value is visible to the User on the Portal My User Account page.
• Contact Status: Indicates the overall relationship between this Contact and the organization. See Contact Tracking for details. Can be set automatically.
• Household: If this individual belongs to a Household, the Household record is linked here
• Household Position: Identifies the Contact's position in the Household (head, minor child, etc)
• Anniversary Date: Wedding anniversary
• Date of Death: Contact's date of death. When entered, this value prevents the Contacts from aging. 
• Participant Record: If the user has a Participant record, the Participant record is linked here.
• Donor Record: If the user has a Donor record, their donor record is linked here.

Contact Information

• Email Address: The singular email address for this Contact (this field does not support multiple addresses):
  • If you want to store multiple email addresses for an individual, a SPoC could work with Professional Services to add a custom field for Alternate Email. However, this field would be for storage purposes only and no tools, reports, or processes act on it. 
  • Important: Staff at your church should have their staff email address in this field (not their personal email address). The main reason for this is that the To/From email address used for emails from the Platform is based on the email address in this field.
• Mobile Phone: Contact's mobile phone
• Company Phone: Contact's business phone

Professional Information

• Web Page: Contact's webpage for MP user reference. Not accessible by the Portal or other applications.
• Industry: For your church's information. Not accessible by the Portal or other applications for the congregation to fill in.
• Occupation: This field is simply for your information. It is not accessible by the Portal or other applications for the congregation to fill in.
• HS Graduation Year: This field is not calculated; rather, this field simply holds the year data you input.

Communication Preferences

• Bulk E-mail Opt-Out: Set this value to Yes when someone requests that their email be omitted from general mailings.
• Email Unlisted: Set this value to Yes when someone requests that their email not be displayed in the online church directory or My Groups.
• Do Not Text: Set this value to Yes when someone requests that their phone be omitted from general text messages.
• Mobile Phone Unlisted: Set this value to Yes when someone requests that their mobile phone not be displayed in the online church directory or My Groups.
• Remove From Directory: If Yes, this Contact record is not displayed in the online directory.

Other Information

• User Account: If the Contact has a user account (used to log in to MinistryPlatform, the Portal, and other applications), it is linked here.
• ID Card: Holds the value for churches that use a card with a barcode or scanner symbol.
• Contact GUID: This is pre-assigned by MinistryPlatform.
• Contact Setup Date: The date this Contact record was created to assist in determining how long a Contact has been a part of the system and is useful in views, view notifications, or custom routines.
• Maiden Name: The surname given to this individual at birth before taking a spouse's last name at marriage. If this is not applicable to the Contact, leave the field blank.