Option 1: Group people by their week of service
In this scenario, the church creates Groups based on the week of service and communicates with people in those Groups in advance of that week. In this scenario, a teacher may be in multiple Groups.

Option 2: Use Group Roles that indicate weeks of service
In this scenario, the church uses Group Roles to quickly find, select and communicate with people based on their Group Roles. Example roles are Teacher 1&3, Teacher 2&4, Teacher 5, Teacher Sub, Teacher All. In this scenario, teachers may be listed multiple times in a single Group.

Option 3: Use the RSVP feature of the Portal's My Groups page
In this scenario, the church has individual leaders of groups send RSVP emails to the teachers and leaders of their Groups and they manage the expected attendance of their team from week-to-week. For best results, the Groups should be explicitly listed by the staff as part of the Events in which they serve.

Option 4: Use the Service Notification
In this scenario, the church connects the desired serving Groups to upcoming Events. These Group(s) are configured to Send Service Notification = True. Each week the system automatically sends a service reminder email to those scheduled to serve.

Option 5: Use "yes/no" checkboxes to denote the "weeks expected" of each group participant (CUSTOM SETUP REQUIRED)
In this scenario, the church contacts Support to add 6 fields to the Group Participant record and the church then selects the weeks expected of each group participant. These check boxes can be used to create views to manage weekly reminders. Additionally, churches using Enterprise Edition of SQL Server may commission Think Ministry Inc. to setup a reminder email to be sent to those who are expected to serve in the upcoming week based on these checkboxes.