If you receive a non-cash donation such as a vehicle or stock gift, you can add the Donation using the Batch Manager Tool or by manual entry in MinistryPlatform following the steps below. Per IRS regulations, non-cash assets should not be designated with a value on a contribution statement, thus all non-cash donations will appear as a 0.00 entry on the Donor statement even if you apply a value to the Donation. Applying a value is necessary for it to offset a Pledge balance and for internal reporting. If desired, an organization may enter a note on the Donation about what was given (e.g. 10 shares of ABC stock).
BMT Asset Donation Entry
- Open BMT ( https://<your church abbreviation>.ministryplatform.cloud/batchmanager )
- Click +New
- Enter the desired Batch Properties - Payment Type will be "Non-Cash/ Asset"
- Click Create
- Add your donations and distributions (for more specific instructions see Manual Donations)
- When ready, finalize the batch
- In the Platform > Stewardship > Batches, create the Deposit record and manually edit the Deposit record (on the Deposits page):
- Set Exported to Yes.
If desired, add a note in the Deposit record's Notes file explaining why you did not actually export it.
Manual Asset Donation Entry
- Go to Stewardship > Donations and create a Donation record with the Payment Type of Non-Cash/Asset.
- Create a Donation Distribution and assign the gift to the desired Program.
- Enter a description of the property donated in the Donation record's Notes field.
- Enter a value, if desired. Non-Cash/Asset Payment Type are set to Omit Amount on Statement = True (this cannot be modified), thus, non-cash gifts listed on a Statement appear with no dollar value and won't affect the overall giving total. You might want to enter the value if you needed to offset a Pledge.
- Since this item doesn't need to flow through to your accounting system, you can put it in a Batch by itself. You can then create a Deposit for that Batch and manually edit the Deposit record (on the Deposits page):
- Set Exported to Yes.
- If desired, add a note in the Deposit record's Notes file explaining why you did not actually export it.
Generating a Letter
- Stewardship > Donations
- Select the Donation record
- Reports > Selected Donation Letter to create a letter for the Donor. The template for your letter can be configured in Communications > Letters.