Basics

• Equipment is a record for equipment available as part of an Event.
• Common Equipment may be chairs, tables, projectors, whiteboards, etc.
• Equipment can be associated with various Events.
• Equipment records can be created/edited in Facilities > Equipment.
• For Equipment that isn't tied to a specific Room, we recommend creating a "Mobile" Room and associate all your mobile Equipment with it.

Fields

• Equipment Name*: The friendly name for your Equipment.
• Date Acquired*: Date Equipment was acquired.
• Equipment Type: The type of Equipment it is (chair, table, etc.), Equipment Type values can be edited in System Lookups.
• Room*: The Room associated with the Equipment, where the Equipment is available.
• Model Name: Optional tracking of model information.
• Serial Number: Optional tracking of the serial number.
• Inventory Number: Optional tracking of the inventory number.
• Bookable: Set to Yes if you want this Equipment available for Users to reserve.
• Separately Insured: Optional tracking of insured status.
• Purchase Price: Optional tracking of the purchase price.
• Date Retired: Optional date for tracking end of use.
• Equipment Coordinator: The staff or volunteer who oversees the use of the Equipment.
• Auto Approve: Set to Yes if you want the reservation of the Service to skip any approval Process.
• Quantity: The quantity of this piece of equipment that exists (e.g. there are 5 portable dry erase boards). This should be used for identical equipment to reduce duplicate Equipment records. This field is required.