There are a lot of ways to track attendance for an Event in MinistryPlatform. Which method should you use? That depends on who is posting attendance, when attendance is being posted, and what resources are available.
Attendance history can be viewed and edited under a specific individual's Participant record. This approach is relatively rare but is an option nonetheless. To do so, go to the desired Participant record, click the Events sub-page, and either:
This is the simplest form of attendance posting. But this approach isn't useful for posting attendance that is also linked to someone's Group record (in this case, the Group Attendance Tool, Check-In, or My Groups are better options).
To post attendance from an Event, go to the Events page, go to the Participants sub-page, and either:
Mass-assigning attendance is a quick option for attendance posting when people have pre-registered. Note: This approach requires Assign rights on the Event Participants page.
To mass assign attendance from the Event Participants page:
Attendance is posted automatically when someone checks in using Check-In. This attendance is always posted against the selected individual's Participant record, and may be connected to one of that individual's Group Participant Records, if the group was associated with the Event.
Check out the Roll Scan Attendance Tool for more information. Spoiler alert: you get to use a super-cool scanning tool!
This option is ideal for marking attendance for Events that have Groups associated with them. Check out the Group Attendance Tool for more information.
The My Groups page of the Portal is ideal for marking attendance for Events that have Groups associated with them, like Small Groups or Adult Sunday School classes. Through My Groups, leaders who don't have access to the Platform can mark attendance. Check out Manage Meetings and Posting Attendance for more information.
GroupLife allows Group Leaders to take attendance without accessing the Platform. It's perfect for Small Groups or Adult Sunday School Classes.