There are two Background Check Notifications which work independently of each other. You may use both, one, or none as they are each configured separately.

Background Check Status/Summary 

This Notification informs Users who created a Background Check of the status of all their Background Checks in a single email message.

• Frequency: Weekly
• Recipients: Users who created a Background Check (as long as the User still has at least one Platform Security Role).
• From/Reply To: Your DBMail account email.
• Contents:  The status of all Background Checks the User has submitted divided into four categories: Returned Past 7 Days Review Required, Cleared past 7 days, Not Yet Submitted, and Pending.
• How to stop:  Set the configuration setting below to 0.
• Method for sending: DBMail 
• Logging in Messages: Weekly, template message is copied. Recipients are logged.
• Configuration Settings
  • SERVICES,BackgroundCheckNotificationTemplateID specifies which Message template to use for notifications. Set this to 0 (zero) to turn off notifications.
  • SERVICES,BackgroundCheckNotificationWeekdayNumber  specifies which day of the week the notification will be sent. 0 = everyday, 1 = Sunday, 2 = Monday, 3 = Tuesday, 4 = Wednesday, 5 = Thursday, 6 = Friday, 7 = Saturday, 8 (or higher) = Never (turn off).
• Merge fields supported:
  • Subject: [Nickname]
  • Body: [Nickname], [Church_Name], [Returned_Not_Clear], [Returned_Clear], [Not_Yet_Submitted], [Pending]

• Initial Configuration: Installed turned on using default Message template and sending Wednesdays.
• Optional Configuration: Modify the message for your Church. A template Message has been added to your MP called "Background Check Updates" for you to modify and use.
• Note: Email will be sent from support@thinkministry.com email if the From or Reply email in the message template is missing.

Background Check Needed

This Notification email lists the Group Participants that are currently in a Group with a Group Role that requires a Background Check but the Background Check is expired or doesn't exist.

• Frequency: Weekly, Wednesdays
• Recipients: Primary Contact of the Ministry responsible for the Group/Team if they have a valid email address and at least one Security Role
• From/Reply To: Platform Message Template
• Contents:  A list of people serving who need a Background Check.
• How to stop:  Set the Message ID configuration setting to 0.
• Method for sending: Platform
• Logging in Messages: Weekly, template message is copied and Recipients are logged.
• Configuration Settings   
  • SERVICES,BackgroundCheckNeededNotificationTemplateID specifies which Message template to use for notifications. Set this to 0 (zero) to turn off notifications.
  • SERVICES,BackgroundCheckNeededNotificationWeekdayNumber specifies which day of the week the notification will be sent. 0 = everyday, 1 = Sunday, 2 = Monday, 3 = Tuesday, 4 = Wednesday, 5 = Thursday, 6 = Friday, 7 = Saturday, 8 (or higher) = Never (turn off).

Merge fields supported:

• Subject: [Nickname]
• Body
  • [Nickname]
  • [No Background Check]: No background check is on file
  • [Expired_List]: Those serving whose background check has expired
  • [Church_Name]: The name of the church for which the list is pulled
  • [Ministry_Name]: Pulled from the Ministry of the Group of which the member is a Group Participant
  • [Volunteer_List]: The first 25 adult team members for each status—Not Clear, Not on File, Incomplete, or Expired. This includes the Ministry that request and the Background check Type.
  • [Ministry_Summary]: The total number of adult team members with a background check issued. 

Initial Configuration: Installed turned on using default Message template and sending on Wednesdays.

Optional Configuration: Modify the message to for your Church. A template Message has been added to your MP called "Background Check Needed" for you to modify and use.